Thursday, December 12, 2013

December Copper Valley HOA Quarterly Newsletter

Copper Valley HOA Newsletter
December 2013

Message from the Board

We hope you are enjoying the gates as much as we are!  We are happy that they are operational again! As a common courtesy, please do not pull up to the mailbox as you are exiting the community.  Also, the pedestrian gates need to be manually closed when you walk through them. If you still need to program a remote for the gates, please email Stuart at mnvikings1961@yahoo.com to arrange a time to do that.

Have a very, Merry Christmas and Happy New Year!

Please contact us if you have any questions or concerns at copper.valley.hoa@gmail.com

HOA Dues

After having a reserve study completed in April of 2013, it was recommended that we raise HOA dues to put into a reserve fund.  This allows us to prepare for all future repairs and replacements.

As discussed at November’s community meeting, we chose to raise dues in increments rather than all at once.

Dues for the 2014 year will now be $60. To see a copy of the full study, you can request that by emailing the HOA board.

Parking on the streets

Our HOA has adopted the county rule for no parking on the streets when snow is present.
(County Ordinance 11.20.130) 

Any vehicles parked on the street when there is snow will be towed at the owner’s expense. 

We strongly recommend that you not park in the parking lots as this is causing issues for the snow plow to do its job.  Please use your own driveway as much as possible to keep the parking lots clear for plowing. 

Children in Neighborhood

As a reminder, we have many children in our neighborhood.  Please be careful while driving, especially when snow is on the roads.

Parents, please remind your children to move to one side of the road when a car is coming.

We need to all look out for each other.

2014 HOA Meetings

We will continue to meet the second Tuesday of each month for our monthly HOA board meetings at 7:30 pm.  We post each month’s agenda and meeting minutes on our community blog.

Our next community HOA meeting will be held in April.  If there is anything specific you would like us to discuss, please email us your suggestions. We will send out the meeting details later.

Shovel snow safely

Stretch first. Stretch thoroughly using the same sorts of moves that runners use.  Stretch your hamstrings, back, and shoulders.

Don’t move snow twice. Before you even take your first scoop, decide where you’re going to dump the snow. 

Move snow the shortest distance possible. Consider your driveway as a rectangle, and rectangles have a center point.  Move the snow from the center of the rectangle to the nearest edge.

Clear cars first. Brush snow off cars and then clear around the cars.

Maintain proper posture. Use your leg muscles as much as possible – push snow when you can and use your legs to lift when you can’t push it. 

Keep hydrated.

Rest frequently.

Don’t overdress. You need to stay warm, but if you overdress you’re going to be soaked in sweat in no time.  Dress in loose-fitting layers that you can peel off as you heat up.

Go easy on de-icer. Once the area is clear, all you need is a thin scattering of de-icer to keep it that way.

Stretch when you’re done. Stretch gently when you’re done and use an ice pack and ibuprofen to take care of inflamed muscles.

Tips to help keep New Year’s resolutions

1. Set realistic goals.  And be more specific than just save money or lose weight.

2. Enlist help. Friends and relatives can give you the extra boost you need to get you through the hard times.  Ask someone to be your accountability friend that you can check in with or have them check in with you.

3. Create smaller resolutions. Don’t focus too much on the end goal.  Instead, divide your resolution into easy to measure mini-goals.

4. Celebrate progress. If you wait to celebrate until the very end, you may be waiting a long time.  Celebrate each mini-goal to keep you motivated for the next step.

Like us on Facebook at www.facebook.com/CopperValleyHOA

You can also subscribe to the HOA blog by entering your email in the box under “Follow by Email”.  Any updates will automatically be sent to you.

Minutes for December 10, 2013 Meeting

Copper Valley HOA Board Meeting
December 10, 2013           

Board members in attendance: Jason, Stuart, Jeanine, Michelle, Bernice, Alisha
Community member in attendance: Michelle Lawrence

1. Calendar items:

a. Next board meeting January 14th at Michelle’s house

2. Budget:
a. Financial report
Currently no money in reserves due to payment of gate repairs. Hopeful to have money from Bach and possibly Fieldstone to build back up.
b. 2014 Budget review
Jeanine motions to approve the budget. Bernice seconds. Passes unanimous.


3. Discussion Items:
a. Gates:
-Efrain will be painting in the spring. Will need to do some rust removal.
-Payment from Bach. Jason sent an email to Brian with total from final bills. Jason is hopeful that Fieldstone may help pay. Has been talking with Troy. If not willing to pay for the full portion, see if they will at least pay half. Letter for Brian will be drafted after final amount is discussed with him.
-Stuart gave money ($80) to Jason to deposit for the remotes. Stuart also gave invoice and they will deduct off the cost for the remotes that were not purchased.
-Set of keys for gate box given to Jason.

b. Dogs and Cats: Fines to be sent to homeowners with dogs that are off leash.

3' fence portion has been removed. Stuart removed for the homeowner and homeowner asked to keep the slats and so they were left on lawn.

c. Board member duties:
Jeanine as treasurer to be kept up to date on finances for any questions.
Michelle's title to be changed to member-at-large. Pass unanimous. Bernice to continue to be Vice President.  Change on newsletter and blog.

d. Next community board meeting:
Meet in April at library in evening. Set up extra time for board to meet prior. Give out new gate code. Set up community clean up day. Do a neighborhood breakfast after.

e. Snow removal and landscaping:
Company to come out tomorrow to put down more salt and then will come back through and plow.  Will be charged for salt but not plow.  Problem with parking lots being plowed because of vehicles parked in there.  Bernice to let neighbors know on her street to please move for tomorrow morning.

Inoperable vehicle in south parking lot. Warning to be given.
Jason to set up tow company and to have signs posted with towing information.

Wait to see how they do with snow removal before deciding on landscape bid.

f. Finalize newsletter for January:

Add in newsletter to manually close man gates.

Remove part about overflow parking. Strongly discourage parking in lots.
"As discussed at the community meeting...(HOA DUES)

Have newsletter ready to send out this month…change wording to say we hope you enjoy the holidays rather than we hope you enjoyed…

Meeting adjourn. Pass unanimous.

Tuesday, December 10, 2013

Meeting Agenda December 10, 2013

Copper Valley HOA Meeting Agenda
December 10, 2013 

1.     Calendar Items
a.     Next board meeting January 14th at Michelle’s house

     2.     Budget
a.     Financial Report
b.     Review 2014 budget 

3.     Discussion Items
a. Gates
      -What is left to be completed?
      -Clarification on how much Bach will pay
      -How remaining cost will be paid
      -Does Bach want their letter before they pay? Wait for all final bills.
b. Dogs and cats
c. Board member duties
d. Next community board meeting
e. Snow removal and landscaping
f. Finalize newsletter for January

Sunday, November 17, 2013

Minutes for November 12, 2013 Community Meeting

Copper Valley Community Meeting
November 12, 2013

1. Calendar Items
a. No board meeting in December
b. Next board meeting January 14th at Bernice’s house

2. Budget
a. Financial Report
Question: why was snow removal so high?

The company that took care of our snow removal last year did not do a good job at plowing the snow early in the morning.  Ice built up on roads and they had to bring in heavy equipment to clean out.  We are making sure that company this year will not extend that cost to the HOA if they do not take care of the roads correctly.
Question: why have we gone through so many landscape companies?
We decided to not sign a new contract with the company from last year because of the poor job they did during the winter.  The new company that we did hire sold out to a new company and we weren’t very impressed with the service provided to our community.  The new company is located in West Valley and both Jason and Jeanine are familiar with them and know they do good work.

3. Discussion Items
a. Gate update (repairs, installation, operation)
Cost to get gates resealed and repainted $4000. Good deal.
Cost for electronics about $17,000
New motors - commercial grade (will last a long time and be fairly low maintenance).
Hoping to get more money from Fieldstone to cover the remaining amount.
Bach to cover lots they built, $4500 from Fieldstone, $4000 from Comcast

***Would like to have gates closed and operating by November 30th***

Poll taken to see when gates should be opened and closed.  Decided to have gates closed except from 6:00-9:00 am and then open again from 4:30-6:00 pm.  They will be closed all day on weekends.

b. Gate remotes and code
LiftMaster remote will be needed. If you don't have one, they can be ordered from the company doing the electronics (get a price from Stuart) Need to contact Stuart to have remote programmed

Question: can any other remotes work?  Stuart or Jason to find out.
Code will be changed every 6-12 months.  PLEASE CONTACT A MEMBER OF THE HOA BOARD FOR THE CODE.

c. Reserve study recommendations and 2014 budgeting
Law requires a reserve study be completed
Company came in to assess the cost of repairs once items need to be replaced or repaired. Gave recommendation of how much the fee should be.

If any homeowner would like to see the full report, they can email Jason and he will email that to them.
Board is proposing $10 fee increase starting January 1, 2014. Further increases will need to be made in following years to reach recommendation.

d. Snow removal and parking on streets
County ordinance - no parking on road when snow is present from November 1 to March 31 - vehicle will be towed at owners expense.
Question: keeping snow away from mailbox area.  Jason will contact new company to make sure they do that along with shoveling sidewalks right outside gate
Dog owners clean up mess from their pets
Question: parking on streets when snow is not present. Clarification that parking on streets is allowed. Asked owners as a common courtesy to not park on streets.  Interest shown in changing rule. 

Monday, November 11, 2013

Meeting Agenda November 12, 2013

Copper Valley HOA Meeting Agenda
November 12, 2013

1.     Calendar Items
a.     No board meeting in December
b.     Next board meeting January 14th at Bernice’s house 

2.     Budget
a.     Financial Report 

3.     Discussion Items
a. Gate update (repairs, installation, operation)
b. Gate remotes and code
c. Reserve study recommendations and 2014 budgeting
d. Snow removal and parking on the streets

Tuesday, October 15, 2013

Minutes for October 8, 2013 Meeting

Copper Valley HOA Board Meeting
October 8, 2013       

Board members in attendance: Jason, Jeanine, Michelle, Bernice, Alisha

1. Calendar items:
a. Next board meeting November 12th at library 6:30 pm (set up), 7:00 pm (community meeting begin)

2. Budget:
a. Financial report
Paid $5000 today for electronics deposit for fence

3. Discussion Items:
a. Gates:
More work on gates than originally thought. More damage than anticipated.
Disassembled completely
Installed a week from this Friday.
Rather than have them weld plates for motors, they will bolt on and also mag lock.
Cut off existing hinges and putting new ones on. Everything will be basically brand new.
Lyle will start their work in the next week in a half to two weeks. Take about a week to do their work.
Can work be started before gates in place? May be able to but they are booked. They have a few install items that don't require gates in place.
Buy gate remotes in bulk and then homeowners pay a deposit and get a refund when they move.
Electronics for man gates are not included in bid. If there is a problem, there will be an additional cost.
One code given out and then changed from time to time.

b. Snow removal bids:
J&R Property Maintenance Corporation better deal over All Seasons P.M. and highly recommended by others.
Board votes to accept contract with J&R (4-0 in favor)

c. Yard Violations:
Jason will send letters. Weeds need to be kept down, plans, and a completion date.

d. HOA Community Meeting:
Alisha will contact library to see if we can use room for an HOA meeting. If not, have Stuart contact Webster Center.
Request for 6:30 pm and have meeting start at 7:00 pm on November 12th.
Talk about gates, reserve study, take deposits for openers?
Had previously discussed raising HOA fees by $15 first year for reserve fund.  Begin in new year.

Tuesday, October 8, 2013

Meeting Agenda October 8, 2013

Copper Valley HOA Meeting Agenda
October 8th, 2013 

1.     Calendar Items
a.     Next board meeting November 12th at Alisha’s home – 7:30 pm 

2.     Budget
a.     Financial Report 

3.     Discussion Items
a. Gate update
b. Snow removal bids
c. Yard violations
d. HOA community meeting – schedule

Saturday, September 21, 2013

October Copper Valley HOA Quarterly Newsletter

Copper Valley HOA Newsletter
October 2013
 
Message from the Board
We hope everyone had a wonderful and safe summer! We are getting the final numbers together for the cost of the gates and will have a HOA meeting to update you with that information and a few other items. We are hoping to have the gates completed before the snow falls. With Halloween approaching, we ask you to please leave your porch lights on for the little ones if you are participating in the festivities. Please keep in mind we have no sidewalks in our community so all of the trick or treaters will be walking in the street. 
 
Please contact us if you have any questions or concerns at copper.valley.hoa@gmail.com
 
Gate Update
In case you haven’t noticed, the gate repairs are underway!  We have a company that has taken the gates to have them sand blasted and then they will be applying a powder coating to keep them from rusting.  They will also be installing proper hinges once reinstalled.
 
We are in the process of selecting a company to install all electronic components so that our gates function properly as well.
 
Children in Neighborhood
We have observed children who have been doing damage in the common areas, as well as with other’s private property.  Parents, please remind your kids to respect what does not belong to them.
We also ask parents to remind their children that they need to move to the side of the road when a vehicle is trying to pass.
Thank you!
 
Home Safety
It is very important for each homeowner to be vigilant in keeping their home safe and secure.  Don’t keep your garage door open for an extended amount of time, be careful opening your door to solicitors, and let a trusted neighbor know when you will be out of town so they can keep an eye on your home.  If you see any illegal activity in our neighborhood, please contact the authorities right away.  Either 911 in an emergency or the Magna Unified Police office: 801-250-1474 
 
Neighborhood Pets
One of the complaints that we receive the most is regarding dogs that continue to be off a leash or lead and wandering around the neighborhood.  We have sent reminder letters to homeowners that continue to let their dogs out.  This is not only a rule for our HOA, but it is the law.  
 
If you see a dog wandering in the neighborhood, you first need to contact animal control, rather than a member of the HOA board.  If you continually see an issue with a wandering dog, then it would be helpful to let the board know.  
 
Animal control may ask for two witnesses or a photo if the dog is no longer out wandering when they arrive. 
 
And most importantly, if a dog attacks you must contact animal control to file a report immediately. 
 
Our jurisdiction is Unincorporated Salt Lake County and serviced by Salt Lake County Animal Control Services.  Dispatch phone number is 801-743-7045.  

Common Area Rules and Regulations
As a board, we have felt the need to pass rules and regulations for our common areas.  (CC&R 3.2(a) page 5).  Common areas not only apply to the green space and parking lots, but also the streets. (CC&R Article 1 – Definitions, page 2).

In an effort to find a balance to establish rules that will benefit the entire community, we will be enforcing the same rules that are already in place for each homeowner’s lot.  

Therefore, the following are not allowed to be parked in our common areas: farm or construction equipment, boats, campers, camper shells, trailers, trucks larger than pick-up trucks, or inoperable motor vehicles.  (CC&R 2.9, page 4) 

In addition, the following rule will be in place for our streets during winter months: no parking on the street from November 1 - March 31 as per county regulations for snow removal. Vehicles will be towed at owner’s expense if snow is present. (County Ordinance 11.20.130 refers to parking on streets when snow is present.)

In addition, we would like to remind all homeowners that boats, campers, trailers, etc need to be stored behind a fence on your personal property. 

Home Winterizing Tips
1. Have your furnace inspected and change out your furnace filters.
2. Check your doors and windows for air leaks.  Use weather stripping around doors and calk around windows.
3. Clean out gutters and downspouts.  Also inspect roof for missing shingles.
4. Drain all garden hoses and insulate any exposed pipes.
5. Test your smoke and carbon monoxide detectors to make sure they are working properly. 
We hope you all have a fun and safe Halloween!

Wednesday, September 11, 2013

Minutes for September 10, 2013 Meeting

Copper Valley HOA Board Meeting
September 10, 2013  

Board members in attendance: Jason, Stuart, Bernice, Jeanine, Michelle. 
Community members: Michelle Lawrence.  

1.        Calendar Items
a.       Next Board meeting October 8th at Bernice’s home 

2.       Budget
a.   Account balances doing well.  Savings goal of $4175 already achieved this year.  Gate deposit of $2000 paid this month.  Most monthly HOA dues paid in full.  One home to attorney by the end of the month. 

3. Discussion Items
a. Proposed motion to extend deadline for all community members to complete yards by July 1, 2014, and all currently issued fines waived.  Vote failed 3-1.  Proposed motion for any future extensions on incomplete yards or areas left open for future development (cement patio, garden area, etc) to be reviewed by Board as a case by case scenario.  Vote passed 4-0.   

b. Efrain has committed to complete metal work on gates by end of September.  No deadline for openers and electronics at this time due to company to complete the work has not been selected.  Jason to ask Efrain to add the mag lock mounts to the actual gates instead of original plan to add the locks mounts to a center post in the road.   

c. Still considering Vantage Voltage for contract.  New bid from Buchanan under consideration.  Board will vote at next board meeting or via email (if needed before meeting on October 8th) once bids are finalized.  

d. Unknown if additional money will be requested from Fieldstone because the final cost is still undetermined.   

e. Jason is working on getting new bids for a snow removal contract.  Jason suggested we try to find a company that is closer in proximity to neighborhood vs. All Seasons which is based in Sandy.  Jeanine and Stuart also said they knew of companies that could give us a bid.    

f. Board agrees that new amendment should be mailed to each home instead of just sending in an email.  Jason said he could include a copy of the newsletter at the same time which would have the instructions about parking trailers and RVs at the park lots.   

g. If children are witnessed vandalizing private property or the parks, and offense is reported to the board, board could approach the parents if offense is severe enough.  All homeowners and board members should be vigilant in watching the kids and educating them on being respectful of other’s property.    

h.    Stuart’s message is written.  Ideas for gate section:  include update that the metal work is currently being completed and that a company for the electronic work will be selected soon.   Explain what Efrain’s company is doing for repairs (sand blasting, repairing the metal, galvanizing the steel, powder coat, replacing the hinges with stronger ones), make mention that Bach is helping with cost of repairs.   Clarify wording in newsletter that RVs and trailers must be stored behind a fenced area on private property.   Also, if you have space to fill, a reminder for people to remind their kids to be respectful of people’s yards and the parks (like Jeanine’s tree branches that were broken), and to leave the sprinkler heads alone so the grass is watered properly.   

Monday, September 9, 2013

Meeting Agenda September 10, 2013

Copper Valley HOA Meeting Agenda
September 10, 2013 

1.     Calendar Items
a.     Next board meeting October 8th at Bernice’s home – 7:30 pm 

2.     Budget
a.     Financial Report 

3.     Discussion Items
a.     Yard Extensions/Fine Wavers
b.     Need for a contract regarding gate repairs
                                                              i.      Deadlines for completion
c.      Electronics Bid
                                                              i.      Once we have, need to draft requested letter for Bach and schedule a community meeting
d.     Fieldstone to help pay for gates?
e.     Snow Removal Bid
                                                              i.      Need for additional bids?
f.       Mail out new amendment and common area rules and regulations?
g.     Common area & private property damage by neighborhood children
h.     Review October newsletter
                                                              i.      Need Stuart’s “Message from the Board”
                                                            ii.      Need wording for gate update section
                                                          iii.      Anything need to be clarified or worded differently?

 

Wednesday, August 14, 2013

Minutes for August 13, 2013 Meeting

HOA Meeting August 13, 2013

In attendance: Jeanine, Bernice, Alisha, Jason, Stuart

Community member in attendance: Michelle Lawrence

Calendar Items
a. next board meeting September 10th at Stuart's home at 7:30 pm

Budget
a. Financial Report
Account not earning any interest. $2000 has been moved over to a savings account to pay taxes on money from Comcast.  Jason suggests we move a portion of the money in the general fund into a savings account (separate from savings account for tax money) that could earn some interest. 
Jeanine motions that we put $11,000 into a savings account. Bernice seconds. Passes unanimously.
Having all homes paying HOA fees has allowed us to have a positive cash flow for the year. Just a few homeowners behind. 

Discussion Items
a. Has Bach handed over the HOA to us officially?  If so, should it be in writing?
Bach closed on the last house Friday and has given Jason verbal confirmation that they have fully turned over responsibility to the HOA board.  Written agreement is not necessary.  Bach will come in and remove all of their signs.

b. What is Bach’s decision on the gates?
Bach has agreed to pay on the repair and upgrade of the gates. They have proposed to pay for their lots share of the gate upgrade.  If the cost of everything is $15,500 and the $4500 from Fieldstone was deducted that would leave a balance of $11,000 to fix them.  Bach’s portion for 23 lots would be $5270.83.  This would cover the amount that Bach owners would pay for the special assessment. We would not be able to receive money from the Bach homeowners. Need to wait for final decision on who we hire for electronics to know what Bach's actual portion would be.
Jason will ask if Fieldstone would be willing to put in extra amount to cover the rest for the Fieldstone homeowners. Already have money set aside from Comcast deal as well.  Would be less than $2000 for Fieldstone if they agree based on estimates. 
Bernice motions to accept Bach's proposal with the provision to go back to Fieldstone to see if they will pay the remainder amount to cover the Fieldstone homeowners. Seconded by Stuart. Passes unanimously.
Jason to ask gate company to come get gates to begin repairs.
Bach has requested a letter from the HOA freeing them and their Bach home buyers from any other assessments on the gates.  Letter to be drafted once we have the final amount and will need to be signed by all HOA board members.  Bach home buyers would only be free from this one time repair but would need to have a joint obligation with Fieldstone home buyers for any future repairs to the gates.

c. Community meeting to discuss gates, reserve fund
Wait to schedule after we receive final bid on electronics to let homeowners know what is going on with gates and also about the need for a reserve fund.

d. Hearing committee
Discussion if there should be a separate committee created for the hearing process.  Decided that board is willing to listen to requests by any homeowner who may not agree with fine and would consider both sides equally after a fine has been given.  Stuart motions to not create a separate committee outside of the HOA board for fining. Seconded by Jeanine. Passes unanimously.

e. Ballots for amendments
Garbage can storage - passes, after hour parking - did not pass, parking in common areas - did not pass. Lawyer will draft up final amendment and needs to be recorded. President and secretary to sign in front of notary.

f. Rules for use of common areas.
As defined in our CC&R’s, common areas include parking lots and streets. Article 3.2 (a) states that “The right of the Association to promulgate and publish rules and regulations with which each Member shall strictly comply, and such rules and regulations shall be reasonably related to protecting the Association’s interests” Discussion to enforce rules and regulations on parking lots and streets that are already in force for each homeowner. Referencing 2.9, there is to be no “open storage or parking of farm or construction equipment, boats, campers, camper shells, trailers, trucks larger than pick-up trucks or inoperable motor vehicles.”

Bernice motions that we state that the common areas are subject to the same regulations as personal property as stated in 2.9 of CC&R’s. Common areas include parking lots and streets. Stuart seconds. Passes unanimously.   

Discussion regarding parking on street during the winter months.  Jason can hire a towing company that would be contacted if vehicles are left on the streets when the snow plow needs to come through. 
Jeanine motions that we notify the community no parking on the street from November 1 - March 31 as per county regulations for snow removal. Vehicles would be towed at owner’s expense if snow is present. Bernice seconds. Passes unanimously. (County Ordinance 11.20.130 refers to parking on streets when snow is present.)

g. Suggestions for October newsletter. 
Newsletter draft will be available at next board meeting for board to approve and make any final additions, corrections, or changes.

h. Any yard letters to be sent? 
Yard letters to be sent out to all owners that have their one year anniversary within winter months that they only have a year to install their yards rather than try to create an alternate deadline.

Fining letters to be sent to homeowners that did not complete their yards after warning letter was sent.  Will send warning letters to homeowners that have weeds in areas that have been left for other landscaping (such as cement work or deck) but not to those who will keep the appearance of the area nice and free from weeds. 

i. Lot 4 fence.
Homeowners should have addressed back yard fence issue with Bach prior to closing.  Homeowners are not in violation of not having a vinyl fence because the fence is not part of the HOA property. Bach still discussing 3' section that is in the back yard of lot 36.

j. Dog issues
Discussion regarding homeowner with dog that has attacked members of community both on and off his property.  Stuart to address issue with him directly in response to an email he received from the dog’s owner.  His fine was because he has a vicious dog.  Dog also should not be able to reach any common areas, which includes the street, while it is on a lead. 

Discussion regarding dogs that are wandering in neighborhood.  County has suggested that a picture be taken of the dog wandering or their needs to be at least 2 witnesses for them to do anything about it.  Put section in newsletter regarding homeowners contacting the county animal control when they see this problem. 

Bernice motions to send a letter to owners with dogs off a leash/lead that wander on the streets warning them they are in violation of CC&R’s. Alisha seconds. Passes unanimously.


Jason asks if we would want to replace the dead trees or have them removed.  Board requests the dead trees be removed and fill in holes with dirt and sod.

4. Action Items
a. Fine letters
A homeowner has requested their fine be reversed after having completed what they were in violation of.  Vote to keep fine after letter has been sent. Fine stands 3 - 1. Homeowner can request to have a hearing with the board if they would still like to have fine reversed.  Must make a request in writing within 30 days of the letter date. 

b. Yard with gravel. 
Decision made to not take any action while homeowner is still in progress of working on their landscaping.  Will address again if not resolved by their one year anniversary.

Bernice motions to adjourn the meeting.