Wednesday, June 12, 2013

Minutes for June 11, 2013 meeting

HOA Meeting June 11, 2013

In attendance: Stuart, Jeanine, Bernice, Michelle, Alisha

1. Calendar Items
A. Next board meeting: July 9th at Michelle's

2. Budget
A. Finance information was emailed to each board member

3. Neighborhood breakfast
A. Fliers to be delivered
B. Review of assignments
Costco - plan on about 75
Grills and griddles: Stuart and Alisha
Tables - Michelle, Alisha, Jeanine (2), Stuart
Stuart wants to pre-mix and put in bags
Garbage: Jeanine
Plastic knives for butter: Alisha

4. Gates
A. No returned calls from Brian, Troy is willing to help if we do a 3 way split.
B. Jeanine received a new bid from Level Nova. $26,500 with aluminum gates, about $2000 less if we do metal gate with powder coating. Willing to come and talk to the board.

5. Newsletter
A. We are working on the gates and trying to negotiate costs with Fieldstone and Bach to come to an agreement to help offset the cost for the gates.
B. We hope you all enjoyed the breakfast and thank Advantage Management for providing the food.
C. Expect a ballot coming in the mail
D. Reminder about lawn upkeep and weeds taken care of

6. Follow up with Jason
A. Where are we at with the voting ballots?
B. Need to contact Bach - tarp needs to be picked up by home on Molybdenum, fence behind Marshall's, giant cement thing in East park
C. Could we send out an explanation with the ballots of why we are recommending the changes?
D. Does he have the contact information for the families that are new?

Tuesday, June 11, 2013

Meeting Agenda June 11, 2013

Copper Valley HOA Meeting Agenda
June 11, 2013 

1. Calendar Items 
            A. Next board meeting: July 9th (at Michelle’s ?) 

2. Budget
            A. Financial report (to be emailed to board members) 

3. Neighborhood Breakfast
            A. Hand out fliers to be delivered to each home in neighborhood
                        Jeanine: Underhill
                        Bernice: Amtrac
                        Michelle: Digger
                        Alisha: Robie
                        Stuart: Carmy
            B. Review assignments
                        Purchase food and misc at Costco: Bernice
                        Grills and griddles: Stuart and Alisha
                        Long tables: everyone that has one
                        Bowls, spoons, cooler with water (for mixing pancake mix):
                        Garbage: Jeanine
                        Plastic knives for butter: Alisha
            C. Items to be purchased at Costco – give receipt to Jason
                        Pancake mix, muffins, fruit, juice, syrup, butter, plates, forks, cups, napkins 

4. Gates
            A. Update?
            B. New bid 

5. Quarterly Newsletter
A. To be sent out first week of July
B. What do we want to have included in newsletter?   
            I. Reminder to take care of lawns, weeds 

6. Follow up with Jason
A. Where are we at with the voting ballots?