Copper Valley HOA Board Meeting
May 13, 2014
In attendance: Bernice, Jeanine, Alisha, Jason, Michelle
1. Calendar Items
a. Next meeting June 10th at Stuart’s at 7:30 pm
b.
Community breakfast and clean up. June
21st at 9:00 am.
-go through paper products at Stuart's to see what we may need
-Jeanine: Costco shopping for food
-Food: pancakes, juice, fruit, syrup, butter, muffins
-Tables: Jeanine (3), Bernice (1), Alisha (1)
-Camp stoves: Stuart and Alisha + griddles
-go through paper products at Stuart's to see what we may need
-Jeanine: Costco shopping for food
-Food: pancakes, juice, fruit, syrup, butter, muffins
-Tables: Jeanine (3), Bernice (1), Alisha (1)
-Camp stoves: Stuart and Alisha + griddles
2. Budget
a. Finance Report – currently have a positive cash flow, past due HOA dues (more than normal)
b. Asphalt
bids – Jason explained the 4 bids and the difference in material used. Recommended we wait until next year to
do. Allow money to build up in savings. If we do now, it would wipe out all that we
have saved.
Alisha met
with new electrician to look at street lights.
Everything is working correctly.
They think there is a nick in the wire somewhere and it shorts when it
gets wet. Line was buried, no conduit. Will need to keep an eye on them to see when
they stop coming on and call him to come back out. Possibly have them come with tracer to find
where the problem is.
3. Discussion Items – comments from community meeting
a. Cost to add springs to man gates. Buchanan quoted us $695 for both gates to add “kant-slam” gate closers. Have Stuart as Jesse Watts for a bid.
b. Move
tree by west gate. Jeff Barbee will try
trimming the tree first to see if he can get it to grow away from the man
gate. If not, he will remove and can
kill off root. Not worth trying to move.
c. Gates
painted. Jason to contact now that
weather has warmed up. Will not pay
until job is completed. Previously
quoted $2000.
d.
Reflectors on gates. Will look into
doing after gates have been painted.
e. Pin pad
back light (switch from blue). Received
a bid to change out the light. Not worth
the cost to change to another color.
f. Spray
for bugs. Bid from Jason Brixey. $375 granular or $575 spray. Have Stuart or Jeanine check to see if they
feel there is a big enough problem to warrant.
There will always be bugs outside.
g. Spray
paint over west exit sensor. Don’t want
to paint on road. Add a reminder in
newsletter about sensor being further back by Stuart’s fence.
h. Gates
close quicker. Buchanan said that is an
easy adjustment. Find out if Stuart had
a chance to talk to Jesse Watts about doing it ourselves.
i. No
soliciting sign. Jason will order a
small sign to put under the no trespassing signs.
j. Extra
salt in winter by south gate. Will
discuss further when weather is colder.
Jason suggested getting a 55 gal bucket full of salt and with some sort
of scoop. Community members could then
put some extra salt down as needed.
k.
Location for basketball hoop. South
parking lot on west side of parking lot.
Have hoop shipped to Bernice’s home.
l. Cost
for supplies and equipment to install basketball hoop? Bernice has access to an
auger. Buy cement at Lowes. Wait until we receive hoop for instructions. Have men help install day of neighborhood
breakfast.
4. Discussion Items – other items not from
meeting
a.
Sprinklers in park – Jason will contact to have heads moved to spray only on
grass and not on road. Also adjust the time to earlier in the morning so they
aren’t on after pump has been turned off.
b. Send
separate mailed notice to homes that will be affected by yard fine? Jason will send letters to board members for
those that had been given a previous reminder.
Board to determine which ones will need a follow up letter that have not
completed their yards yet. Will discuss
yards with weeds at next meeting.
c.
Newsletter information for June – Jeanine has “message from the board”
- June
breakfast, clean up, basketball hoop install
-Neighborhood
update on street lights and gates to be painted.
-Reminder
about where sensor is in road to exit west gates.
Other
items discussed: trash cans to be purchased for each park. Bernice to purchase at Lowes. Will also need chain, bags, way to bolt on
chain.
Homeowners
still have trailers not behind fence.
Two households were sent letter back in February with a deadline of May
15th to either put up a fence or to remove from property. A third household now has a trailer not
behind a fence.
Jeanine motions to adjourn. Michelle seconds.
