Copper Valley HOA Meeting Minutes
March 20, 2018 @ Tegan’s.
In attendance: Tegan, Dan,
Jeff, Michelle & Carolee.
Absent: Raegan
1. Calendar items
a.
Next board meeting- TBD
after the next election. Possibly May 15th
or 22nd
b.
Annual meeting April 17th,
7 pm @ Webster Ctr. Board to meet at
6:30 to set up chairs.
2.
Budget
a.
Financial report- Carolee
to look into negative $10 internet balance.
Possibly a bookkeeping error.
Collections report about the same as last meeting.
b.
Review budget in October to
ensure we’ve got enough in operating account for bills and expenses so savings
don’t have to be used for things other than their intended use.
3.
Discussion items
- Gate code change- 4/8, Carolee to send reminder email 4/2
- Annual meeting agenda- go with what Carolee listed on invite. Carolee to go over financials, reserve study, need for updated reserve study, possibility of dues increasing in 2019. Jeff/board to go over neighborhood improvements (trees, playground bark, paint area for basketball standard), parking reminder, ACC forms, new Facebook page.
- Facebook group guidelines- collect emails for sign ups at meeting. Group will be “private” for a short time to allow people to join easier, but then change to “secret” for privacy of neighborhood. Only owners and residents allowed to join. Board to moderate posts. No soliciting. Clean language and polite comments.
- Security cameras- company servicing our cameras slow to respond to our requests. Existing equipment might not be best fit for how we’re using them. Carolee to work on getting Jonathan to answer our requests for now. Look at replacing equipment and finding a new company to work with if needed.
- Retention Ponds- Twin D to come on site in April to see project/area and give bid.
- Neighborhood streets- board to walk through neighborhood in May to check condition of roads, check for depressions, cracks.
