October Copper Valley HOA Quarterly Newsletter

Copper Valley HOA Newsletter

October 2013

 

Message from the Board

We hope everyone had a wonderful and safe summer! We are getting the final numbers together for the cost of the gates and will have a HOA meeting to update you with that information and a few other items. We are hoping to have the gates completed before the snow falls. With Halloween approaching, we ask you to please leave your porch lights on for the little ones if you are participating in the festivities. Please keep in mind we have no sidewalks in our community so all of the trick or treaters will be walking in the street. 

 

Please contact us if you have any questions or concerns at copper.valley.hoa@gmail.com

 

Gate Update

In case you haven’t noticed, the gate repairs are underway!  We have a company that has taken the gates to have them sand blasted and then they will be applying a powder coating to keep them from rusting.  They will also be installing proper hinges once reinstalled.

 

We are in the process of selecting a company to install all electronic components so that our gates function properly as well.

 

Children in Neighborhood

We have observed children who have been doing damage in the common areas, as well as with other’s private property.  Parents, please remind your kids to respect what does not belong to them.

We also ask parents to remind their children that they need to move to the side of the road when a vehicle is trying to pass.

Thank you!

 

Home Safety

It is very important for each homeowner to be vigilant in keeping their home safe and secure.  Don’t keep your garage door open for an extended amount of time, be careful opening your door to solicitors, and let a trusted neighbor know when you will be out of town so they can keep an eye on your home.  If you see any illegal activity in our neighborhood, please contact the authorities right away.  Either 911 in an emergency or the Magna Unified Police office: 801-250-1474 

 

Neighborhood Pets

One of the complaints that we receive the most is regarding dogs that continue to be off a leash or lead and wandering around the neighborhood.  We have sent reminder letters to homeowners that continue to let their dogs out.  This is not only a rule for our HOA, but it is the law.  

 

If you see a dog wandering in the neighborhood, you first need to contact animal control, rather than a member of the HOA board.  If you continually see an issue with a wandering dog, then it would be helpful to let the board know.  

 

Animal control may ask for two witnesses or a photo if the dog is no longer out wandering when they arrive. 

 

And most importantly, if a dog attacks you must contact animal control to file a report immediately. 

 

Our jurisdiction is Unincorporated Salt Lake County and serviced by Salt Lake County Animal Control Services.  Dispatch phone number is 801-743-7045.  

Common Area Rules and Regulations

As a board, we have felt the need to pass rules and regulations for our common areas.  (CC&R 3.2(a) page 5).  Common areas not only apply to the green space and parking lots, but also the streets. (CC&R Article 1 – Definitions, page 2).

In an effort to find a balance to establish rules that will benefit the entire community, we will be enforcing the same rules that are already in place for each homeowner’s lot.  

Therefore, the following are not allowed to be parked in our common areas: farm or construction equipment, boats, campers, camper shells, trailers, trucks larger than pick-up trucks, or inoperable motor vehicles.  (CC&R 2.9, page 4) 

In addition, the following rule will be in place for our streets during winter months: no parking on the street from November 1 - March 31 as per county regulations for snow removal. Vehicles will be towed at owner’s expense if snow is present. (County Ordinance 11.20.130 refers to parking on streets when snow is present.)

In addition, we would like to remind all homeowners that boats, campers, trailers, etc need to be stored behind a fence on your personal property. 

Home Winterizing Tips

1. Have your furnace inspected and change out your furnace filters.

2. Check your doors and windows for air leaks.  Use weather stripping around doors and calk around windows.

3. Clean out gutters and downspouts.  Also inspect roof for missing shingles.

4. Drain all garden hoses and insulate any exposed pipes.

5. Test your smoke and carbon monoxide detectors to make sure they are working properly. 

We hope you all have a fun and safe Halloween!

Minutes for September 10, 2013 Meeting

Copper Valley HOA Board Meeting

September 10, 2013  

Board members in attendance: Jason, Stuart, Bernice, Jeanine, Michelle. 

Community members: Michelle Lawrence.  

1.        Calendar Items

a.       Next Board meeting October 8^th at Bernice’s home 

2.       Budget

a.   Account balances doing well.  Savings goal of $4175 already achieved this year.  Gate deposit of $2000 paid this month.  Most monthly HOA dues paid in full.  One home to attorney by the end of the month. 

3. Discussion Items

a. Proposed motion to extend deadline for all community members to complete yards by July 1, 2014, and all currently issued fines waived.  Vote failed 3-1.  Proposed motion for any future extensions on incomplete yards or areas left open for future development (cement patio, garden area, etc) to be reviewed by Board as a case by case scenario.  Vote passed 4-0.   

b. Efrain has committed to complete metal work on gates by end of September.  No deadline for openers and electronics at this time due to company to complete the work has not been selected.  Jason to ask Efrain to add the mag lock mounts to the actual gates instead of original plan to add the locks mounts to a center post in the road.   

c. Still considering Vantage Voltage for contract.  New bid from Buchanan under consideration.  Board will vote at next board meeting or via email (if needed before meeting on October 8^th) once bids are finalized.  

d. Unknown if additional money will be requested from Fieldstone because the final cost is still undetermined.   

e. Jason is working on getting new bids for a snow removal contract.  Jason suggested we try to find a company that is closer in proximity to neighborhood vs. All Seasons which is based in Sandy.  Jeanine and Stuart also said they knew of companies that could give us a bid.    

f. Board agrees that new amendment should be mailed to each home instead of just sending in an email.  Jason said he could include a copy of the newsletter at the same time which would have the instructions about parking trailers and RVs at the park lots.   

g. If children are witnessed vandalizing private property or the parks, and offense is reported to the board, board could approach the parents if offense is severe enough.  All homeowners and board members should be vigilant in watching the kids and educating them on being respectful of other’s property.    

h.    Stuart’s message is written.  Ideas for gate section:  include update that the metal work is currently being completed and that a company for the electronic work will be selected soon.   Explain what Efrain’s company is doing for repairs (sand blasting, repairing the metal, galvanizing the steel, powder coat, replacing the hinges with stronger ones), make mention that Bach is helping with cost of repairs.   Clarify wording in newsletter that RVs and trailers must be stored behind a fenced area on private property.   Also, if you have space to fill, a reminder for people to remind their kids to be respectful of people’s yards and the parks (like Jeanine’s tree branches that were broken), and to leave the sprinkler heads alone so the grass is watered properly.   

Meeting Agenda September 10, 2013

Copper Valley HOA Meeting Agenda
September 10, 2013 

1.     Calendar Items

a.     Next board meeting October 8th at Bernice’s home – 7:30 pm 

2.     Budget

a.     Financial Report 

3.     Discussion Items

a.     Yard Extensions/Fine Wavers

b.     Need for a contract regarding gate repairs

                                                              i.      Deadlines for completion

c.      Electronics Bid

                                                              i.      Once we have, need to draft requested letter for Bach and schedule a community meeting

d.     Fieldstone to help pay for gates?

e.     Snow Removal Bid

                                                              i.      Need for additional bids?

f.       Mail out new amendment and common area rules and regulations?

g.     Common area & private property damage by neighborhood children

h.     Review October newsletter

                                                              i.      Need Stuart’s “Message from the Board”

                                                            ii.      Need wording for gate update section

                                                          iii.      Anything need to be clarified or worded differently?