Minutes for September 10, 2013 Meeting

Copper Valley HOA Board Meeting

September 10, 2013  

Board members in attendance: Jason, Stuart, Bernice, Jeanine, Michelle. 

Community members: Michelle Lawrence.  

1.        Calendar Items

a.       Next Board meeting October 8^th at Bernice’s home 

2.       Budget

a.   Account balances doing well.  Savings goal of $4175 already achieved this year.  Gate deposit of $2000 paid this month.  Most monthly HOA dues paid in full.  One home to attorney by the end of the month. 

3. Discussion Items

a. Proposed motion to extend deadline for all community members to complete yards by July 1, 2014, and all currently issued fines waived.  Vote failed 3-1.  Proposed motion for any future extensions on incomplete yards or areas left open for future development (cement patio, garden area, etc) to be reviewed by Board as a case by case scenario.  Vote passed 4-0.   

b. Efrain has committed to complete metal work on gates by end of September.  No deadline for openers and electronics at this time due to company to complete the work has not been selected.  Jason to ask Efrain to add the mag lock mounts to the actual gates instead of original plan to add the locks mounts to a center post in the road.   

c. Still considering Vantage Voltage for contract.  New bid from Buchanan under consideration.  Board will vote at next board meeting or via email (if needed before meeting on October 8^th) once bids are finalized.  

d. Unknown if additional money will be requested from Fieldstone because the final cost is still undetermined.   

e. Jason is working on getting new bids for a snow removal contract.  Jason suggested we try to find a company that is closer in proximity to neighborhood vs. All Seasons which is based in Sandy.  Jeanine and Stuart also said they knew of companies that could give us a bid.    

f. Board agrees that new amendment should be mailed to each home instead of just sending in an email.  Jason said he could include a copy of the newsletter at the same time which would have the instructions about parking trailers and RVs at the park lots.   

g. If children are witnessed vandalizing private property or the parks, and offense is reported to the board, board could approach the parents if offense is severe enough.  All homeowners and board members should be vigilant in watching the kids and educating them on being respectful of other’s property.    

h.    Stuart’s message is written.  Ideas for gate section:  include update that the metal work is currently being completed and that a company for the electronic work will be selected soon.   Explain what Efrain’s company is doing for repairs (sand blasting, repairing the metal, galvanizing the steel, powder coat, replacing the hinges with stronger ones), make mention that Bach is helping with cost of repairs.   Clarify wording in newsletter that RVs and trailers must be stored behind a fenced area on private property.   Also, if you have space to fill, a reminder for people to remind their kids to be respectful of people’s yards and the parks (like Jeanine’s tree branches that were broken), and to leave the sprinkler heads alone so the grass is watered properly.