Tuesday, March 18, 2014

March Copper Valley HOA Quarterly Newsletter

Copper Valley HOA Newsletter
March 2014

Message from the Board
Greetings from the board. We hope you had a safe winter and an enjoyable holiday season. We were pleased with our new snow removal company and received positive feedback from several residents. We have hired them for our lawn care this summer also. Thank you for your efforts to limit on street parking this winter. We hope you will continue to use your garage and driveway for parking your vehicles this summer to help keep the streets open. Don’t forget to be mindful of the kids that will be playing outside as the temperature increases when driving through the neighborhood. We look forward to seeing you at our annual HOA neighborhood meeting next month. As always, we welcome questions or suggestions via email anytime.

Community Meeting
We will be holding our annual community meeting on April 10th at 7:00 pm at the Magna Library. 

If you have anything that you would like to have the board address, please email us at copper.valley.hoa@gmail.com
prior to the meeting.

We will also be announcing the new code for the gates.

Yards needing to be completed
Now that the weather is warming up, we would like to remind all community members that unfinished yards need to be completed by June 1st.

Also, anyone with trailers, RV’s, etc.  They need to be parked behind a fence on your property.  It is against HOA policy to have them parked in your driveway, on the street, in the parking lots, or on your lot without a fence.  If you do not have a fence, you will need to store them somewhere other than within the community.

Exiting the neighborhood
Now that our gates are closed, it is a good reminder for all of us that we need to exit the community with a little more caution. 
When pulling up to the gates, do so slowly.  It takes a little time for the pads under the pavement to communicate to the gates you are there.  This will help prevent any possible damage to the gates.  Please also share this with your guests.

2014 HOA Meetings
We continue to meet the second Tuesday of each month for our monthly HOA board meetings at 7:30 pm.  We post each month’s agenda and meeting minutes on our community blog.

Neighborhood Cleanup
We would like to encourage everyone to participate in a neighborhood cleanup in conjunction with our neighborhood breakfast that will be held this summer. 

In addition, we’d like to encourage everyone to clean up their own yards including the gutters in front of your home and along the side for those on corner lots.

Clean up after your pets
As a reminder, it is your responsibility to clean up after your pets.  This also includes within your own yard.  We have had complaints of yards full of dog waste and this is neither sanitary nor pleasant to see.  Please clean up after your dogs in a timely manner.

Visitor Parking
When you are having multiple guests come to visit for a party or other type of get together, please ask them to park in one of the two parking lots. This will allow for traffic to continue to move freely within our community.

Please Lock Your Vehicles
Unfortunately, even with the gates being closed, we have still had a few vehicles broken into.  We would like to remind you to please lock your vehicles and not leave anything of great value or worth in them. 

Also, if you see anything, please report it to the police immediately.  It is also helpful for the board if we are made aware but it is not necessary.

Weed Killer “Recipe”
½ gallon Apple Cider Vinegar
¼ cup table salt
½ tsp Dawn liquid dish soap

Mix together in spray bottle and spray weeds thoroughly. 

Safe for use in yards used by children and pets.
Thank you Sheila for sharing!

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Wednesday, March 12, 2014

Minutes for March 11, 2014 Meeting

Copper Valley HOA Board Meeting
March 11, 2014

In attendance: Bernice, Jeanine, Alisha, Jason, Michelle, Stuart

1. Calendar Items
a. Next meeting is community meeting. At Magna library April 10 at 7:00 pm. Board arrive early to set up chairs and have a quick meeting.

2. Budget
a. Finance Report - will do a recurring transfer to reserves $825 per month.
b. Update on gate payment. Board members sign document
c. Tax preparation. Has to be filed March 15th. Should be completed and prefer if Stuart signs. Jason could sign if needed.
d. Landscape bid. Jason has been given go ahead.

3. Discussion Items
a. Gate issues - Jesse Watts was able to get them back up and running. He is also going to try to adjust the time for the time change. Have Jason contact Lyle to find out what is under warranty. Also talk to him about the mag lock on the west man gate.
b. Communication - letters from attorney to homeowners that have not paid their fines.
c. Homeowner complaints:
-Pet waste reminder to homeowners and also courtesy parking on street letter.
-Complaints sent to board, not just told to a board member. (Email or letter) - Homeowners need to speak for themselves. If complaint is given to board member, that member must ask them to send it to our board email.
d. Trailer parked in driveway - do things on case by case basis. If we see issues, send an email to the rest of the board and we can decide what needs to be completed.
e. Tree support sticks in park: ask if Jason can haul off when he does the cleanup.
f. Community meeting
- Give everyone deadline of June 1st to complete all yards
- Neighborhood cleanup day & breakfast
- New gate code
- Ask how often they would like the code changed.
- How do they like the times that the gates are open in morning and evening?
- Review items in newsletter
- Thank Jesse at meeting for his work that he has done with the gate
- Complaints to be emailed to board
- Drive carefully
- Still interest in getting basketball hoop?

e. Newsletter:
- visitor parking, reminder that yards need to be completed, gate pad for exiting - pull up slowly, vehicles broken into. Reminder to clean up after dogs - even in own yard, Weed killer "recipe" from Sheila, community meeting
-Change newsletter to last month in quarter (Mar, June, Sept, Dec)

Stuart motions to adjourn. Jeanine seconds.

Monday, March 10, 2014

Meeting Agenda March 11, 2014

Copper Valley HOA Meeting Agenda
March 11, 2014 

1.     Calendar Items
a.     Next board meeting – community meeting: date and time TBA 

2.     Budget
a.     Financial Report
b.     Update on gate payment – board members to sign document
c.      Tax preparation
d.     Landscape bid  

3.     Discussion Items
a. Gate issues
b. Communication
c. Homeowner complaints
d. Trailer parked in driveway
e. Tree support sticks in park
f. Community meeting
g. Newsletter