Minutes for March 11, 2014 Meeting

Copper Valley HOA Board Meeting

March 11, 2014

In attendance: Bernice, Jeanine, Alisha, Jason, Michelle, Stuart

1. Calendar Items
a. Next meeting is community meeting. At Magna library April 10 at 7:00 pm. Board arrive early to set up chairs and have a quick meeting.

2. Budget
a. Finance Report - will do a recurring transfer to reserves $825 per month.
b. Update on gate payment. Board members sign document
c. Tax preparation. Has to be filed March 15th. Should be completed and prefer if Stuart signs. Jason could sign if needed.
d. Landscape bid. Jason has been given go ahead.

3. Discussion Items
a. Gate issues - Jesse Watts was able to get them back up and running. He is also going to try to adjust the time for the time change. Have Jason contact Lyle to find out what is under warranty. Also talk to him about the mag lock on the west man gate.
b. Communication - letters from attorney to homeowners that have not paid their fines.
c. Homeowner complaints:
-Pet waste reminder to homeowners and also courtesy parking on street letter.
-Complaints sent to board, not just told to a board member. (Email or letter) - Homeowners need to speak for themselves. If complaint is given to board member, that member must ask them to send it to our board email.
d. Trailer parked in driveway - do things on case by case basis. If we see issues, send an email to the rest of the board and we can decide what needs to be completed.
e. Tree support sticks in park: ask if Jason can haul off when he does the cleanup.
f. Community meeting
- Give everyone deadline of June 1st to complete all yards
- Neighborhood cleanup day & breakfast
- New gate code
- Ask how often they would like the code changed.
- How do they like the times that the gates are open in morning and evening?
- Review items in newsletter
- Thank Jesse at meeting for his work that he has done with the gate
- Complaints to be emailed to board
- Drive carefully
- Still interest in getting basketball hoop?

e. Newsletter:
- visitor parking, reminder that yards need to be completed, gate pad for exiting - pull up slowly, vehicles broken into. Reminder to clean up after dogs - even in own yard, Weed killer "recipe" from Sheila, community meeting
-Change newsletter to last month in quarter (Mar, June, Sept, Dec)

Stuart motions to adjourn. Jeanine seconds.