Minutes for June 11, 2013 meeting

HOA Meeting June 11, 2013

In attendance: Stuart, Jeanine, Bernice, Michelle, Alisha

1. Calendar Items
A. Next board meeting: July 9th at Michelle's

2. Budget
A. Finance information was emailed to each board member

3. Neighborhood breakfast
A. Fliers to be delivered
B. Review of assignments
Costco - plan on about 75
Grills and griddles: Stuart and Alisha
Tables - Michelle, Alisha, Jeanine (2), Stuart
Stuart wants to pre-mix and put in bags
Garbage: Jeanine
Plastic knives for butter: Alisha

4. Gates
A. No returned calls from Brian, Troy is willing to help if we do a 3 way split.
B. Jeanine received a new bid from Level Nova. $26,500 with aluminum gates, about $2000 less if we do metal gate with powder coating. Willing to come and talk to the board.

5. Newsletter
A. We are working on the gates and trying to negotiate costs with Fieldstone and Bach to come to an agreement to help offset the cost for the gates.
B. We hope you all enjoyed the breakfast and thank Advantage Management for providing the food.
C. Expect a ballot coming in the mail
D. Reminder about lawn upkeep and weeds taken care of

6. Follow up with Jason
A. Where are we at with the voting ballots?
B. Need to contact Bach - tarp needs to be picked up by home on Molybdenum, fence behind Marshall's, giant cement thing in East park
C. Could we send out an explanation with the ballots of why we are recommending the changes?
D. Does he have the contact information for the families that are new?

Meeting Agenda June 11, 2013

Copper Valley HOA Meeting Agenda

June 11, 2013 

1. Calendar Items 

            A. Next board meeting: July 9^th (at Michelle’s ?) 

2. Budget

            A. Financial report (to be emailed to board members) 

3. Neighborhood Breakfast

            A. Hand out fliers to be delivered to each home in neighborhood

                        Jeanine: Underhill

                        Bernice: Amtrac

                        Michelle: Digger

                        Alisha: Robie

                        Stuart: Carmy

            B. Review assignments

                        Purchase food and misc at Costco: Bernice

                        Grills and griddles: Stuart and Alisha

                        Long tables: everyone that has one

                        Bowls, spoons, cooler with water (for mixing pancake mix):

                        Garbage: Jeanine

                        Plastic knives for butter: Alisha

            C. Items to be purchased at Costco – give receipt to Jason

                        Pancake mix, muffins, fruit, juice, syrup, butter, plates, forks, cups, napkins 

4. Gates

            A. Update?

            B. New bid 

5. Quarterly Newsletter

A. To be sent out first week of July

B. What do we want to have included in newsletter?   

            I. Reminder to take care of lawns, weeds 

6. Follow up with Jason

A. Where are we at with the voting ballots?

Minutes for May 14, 2013 meeting

HOA Meeting May 14, 2013

In attendance: Stuart, Bernice, Jeanine, Jason, Alisha (Michelle absent)

1. Calendar Items:
A. Next meeting June 11 at Alisha's at 7:30 pm (Jason will be out of town)
B. Summer Breakfast: June 15th at 8:30 am.
Sponsored by Advantage Management
Email invitation and then put an invitation on doorknobs with elastics.
Alisha to make up invitation (quarter page) and Bernice will get copies made
Pancakes, muffins, fruit, juice, syrup, butter, plates, forks, cups, napkins. Bernice will pick up from Costco. Bernice will ask Raegan for grill.
Tables for food, East playground
~Need to plan a meeting to present reserve study and gate situation. Ask for their feedback and what they think we should do. Then take the feedback and meet together as an HOA board to decide how to move forward. Do separate from breakfast and after Jason has a chance to talk to Brian.

2. Budget
A. Have $6000 more than we did at the beginning of the year. Have not received Comcast money. Should be next couple of weeks.  Everyone current on dues.

3. Neighborhood Vote on amendments
A. Attorney would draft up the amendment, voting ballot would be sent out by Advantage Management.
Alisha to send basic wording to Jason and then attorney will put the wording together correctly
B. Cost would be about $200 for drafting. $75 to do recording.

4. CC&R review
A. Yard upkeep - put reminder in the July newsletter

5. Reserve Study
A. We have to have the reserve study done, we need to create an account, and we need to put money into the account. If we don't show that we have made efforts, someone could sue the association for not being financially responsible.
B. Raise the fees slowly. Suggested raise to $60 now and another $10 in January 2014 and stay at that level. Then go up another $5 in 2015.
C. Not have meeting at neighborhood BBQ. Keep it separate. Don't meet or raise fees until we know what is going on with the gates.

6. Gates
A. Vantage Voltage best option.
B. Jason would like to talk to Brian first and see what they would be willing to do before getting an attorney involved. Suggested Stuart be a part of the conference call with Brian.
If that doesn't work, could look at talking with an attorney.
$30,705 would be the cost to get the gates where they need to be.
Financing would be hard to get for the HOA. Loan amount too small. Too much risk involved for each homeowner. Not realistic.
$22, 705 if we do the welding fix rather than new gate.
C. No compliance issues with county.
D. Use a one time fee with payment options and not include it as part of the HOA fees.
~Cannot disband association or file bankruptcy.