November 2016 Meeting Minutes

Copper Valley HOA Meeting Notes

November 1, 2016.                         

 In Attendance:  Jeff, Raegan, Dan, Michelle, Carolee.  Absent:  Becky

1.       Calendar items

a.       Next board meeting: Jan 10, 2017, 7 pm, at Dan’s

2.                   Budget

a.       Financial report:  3 owners at SEB.  Board discussed and agreed the latest an owner should be sent to collections is 5 months behind on HOA dues or greater than $400 balance.

3.                   Discussion items

a.       Landscaper 2017 lawncare bid: renew with J&R for lawn and snow removal

2. Owner extension request: board voted to give owner until May 1, 2017 to repair backyard sprinklers/landscape.  Carolee to let them know.

c.       Yard fines/warning letters                                                                                                                                           

1. September letter follow up
2. New problems

4. Retention basin:  Carolee to contact Salt Lake County to see exactly what is needed, or just get a blank copy of the example form they sent us for the Storm Water Management Plan.

5. 2017 Budget:  Past year’s accounts/payments to be reviewed by Carolee and she will make any recommendations for any changes to the 2017 budget.  Possibly increase dues in 2018 to add more money to Reserve Fund.

6. Newsletter ideas:  Michelle to draft a reminder about on street parking in winter.

7. Gate: Carolee to call Buchanan and ask about deleting the last gate code. 

November 2016 Agenda

Copper Valley HOA Meeting Agenda

November 1, 2016 @ Michelle’s

1.       Calendar items

a.       Next board meeting

2.                   Budget

a.       Financial report

3.                   Discussion items

a.       Landscaper 2017 lawncare bid

2. Owner extension request

c.       Yard fines/warning letters                                                                                                                                           

1. September letter follow up
2. New problems

4. Retention basin letter from SL County

5. 2017 Budget

6. Newsletter ideas

September 2016 Meeting Minutes

Copper Valley HOA Meeting Notes

September 13, 2016

In attendance: Jeff, Raegan, Dan, Becky, Michelle & Carolee

1.       Calendar items

a.       Next board meeting: 7 pm November 1^st at Becky’s

2.                   Budget

a.       Financial report:  Looking ok.  Final warning sent to two owners.  Two accounts at collections attorney.

3.                   Discussion items

a.       Landscaper review

1.       Dead trees- Board will remove trees and fill holes with dirt and grass seed.  Jeff to choose some dates to do the work and let board know.

2.       Bids for snow removal and next summer lawn care from other companies:  Jeff will get a bid for snow removal from his friend and let us know.  Becky will ask someone she knows for recommendations.  Current company has already provided a bid.

2. Security cameras follow up:  board still not satisfied with install on camera at west gate.  Carolee to call Jonathan and find out what needs to be done to get a new pole, have wires run inside the pole, get conduit buried leading up to the pole.  South gate camera and wires are ok.

3. Fire pit clarification: CCR 2.11 prohibits “setting open fires (other than properly supervised and contained barbecues).”  Board interprets this to allow fires in a contained fire pit, fire place, or chiminea fire place.  No open barrel burning or burning of trash is allowed. 

4. Yard fines/warning letters                                                                                                                                           
1. August letter follow up:  three homes still in violation.  Fines to be issued.
2. September letters:  two reminder letters to be sent

5. Friends of Scouting door to door campaign:  ok to contact previous donors, no door to door allowed.

6. Gate code to be changed in October