January 2017 Meeting Minutes

Copper Valley HOA Meeting Minutes

January 10^th, 2017 @ Dan’s

In attendance:  Carolee, Dan, Michelle, Raegan, Jeff, Becky, Stuart L.

1.       Calendar items

a.       Next board meeting March 14^th, 7 pm at Becky’s

b.       Next Community meeting April 11^th, 7:30 pm, 3 open board positions.  Michelle to check on library and Webster Center availability for that date. 

2.                   Budget

a.       Financial report: 3 owners at SEB, 1 late notice, 1 final warning. 

3.                   Discussion items

a.       2017 Budget:

1.       2017 budget approved by board

2.       Reserve study needs to be revised this year.  Last one was done in 2013.

2. Gate code change:
1. Jeff to change on 01/15/17.  Carolee to email new code. 
2. Becky to update new owner welcome letter that previous owner’s remote access to be deleted.  New owner to notify board if they want remotes activated. 

3. Towing Cars: one board member designated as person to contact towing company if needed.  Cars to be towed without warning if parked on street, or if blocking street because of snow pack on the road.

3. Snowplow follow up & concerns: Carolee to contact J&R to discuss concerns. 
1. HOA to buy gate remotes to be given to J&R with request to return them at the end of the season.  If remotes aren’t returned, HOA will charge J&R to replace.
2. Clear sidewalk and gutter by mailboxes better including walkway to access boxes. 
3. Clear west gate entrance better.  Using a gate remote to open gates should help.
4. Clear area where gates swing open so that gates don’t push the snow as they open.

4. Lights & Gates electrical problems: electrician and gate company to meet on Wed to discuss problems. 
1. Update: wiring to south exit gate most likely what’s causing breaker to trip.  Carolee to get bids on replacing the underground wiring to the breaker and placing a new breaker closer to the gate.  Board to discuss options once bids are completed.

5. Security cameras: Carolee to contact Jonathan to get access to cameras back online.  Board members to check periodically to ensure they are working. 

6. Residents parking in parking lots: issue brought to board’s attention by community member.  Board agrees that owners need to have a place to park their vehicles during the snow months since on street parking is restricted, but will consider other options for parking rules in the future.  Carolee suggested that it might be time to review the CCRs and rewrite them to better suit the needs of the community, and stay current on any City, County or HOA laws.  Board can write bylaws to go along with CCRS.  Current CCRs are written more to protect the Declarant (Fieldstone home builder).  Board to revisit the issue after elections in April.  New CCRs will be voted via ballot, and must be approved by majority of owners.

7. Storm drain in Underhill park:  Carolee provided HOA’s plans for the storm drain as requested by SL county.  Carolee to follow up on how often it should be cleaned and inspected, and who we should contact to contract these services. 

January 2017 Agenda

Copper Valley HOA Meeting Agenda

January 10^th, 2017 @ Dan’s

1.       Calendar items

a.       Next board meeting

b.       Next Community meeting, board elections

2.                   Budget

a.       Financial report

3.                   Discussion items

a.       2017 Budget

2. Gate code change

3. Towing Cars

3. Snowplow follow up & concerns

4. Lights & Gates electrical problems

5. Security cameras

6.  

December 2016 Newsletter

Copper Valley Hoa                 December 2016

                                                        

Greetings from the Board:  We hope you had a great summer.  Thank you to our owners who worked hard to keep your yards looking nice.  Hopefully you’ve been able to get your yard and home ready for winter as we are starting to receive the first snow storms of the year.  As a reminder, garbage cans must be stored in your garage, behind a fence, or on the side of your house.  They cannot be on your driveway or at the curb for an extended period of time. 

On Street Parking:  As posted at each entrance gate, parking on the street is not allowed from November 1^st- March 31^st.  This is to allow the snow plows to have adequate room to clear the snow from the roads.  Please be mindful of parking in the park lots and avoid parking there if possible.  The plow driver needs to be able to clear those roads also, and may need to use those areas to push the snow.  Cars that are parked on the street when snow is present may be towed without notice. 

Vehicle Break-ins:  The board has been notified of three vehicles break-ins over the last month.  Please be vigilant in watching for activity in the neighborhood that seems out of place and call the police if necessary.  If your gate remote is lost or stolen, please notify the board so that it can be deactivated from opening the gates.  Help protect your own property by following these tips from http://www.alarmrelay.com/how-to-prevent-a-car-break-in-before-it-happens/

“The good news is that preventing car break-ins is easy. Most of the vehicle safety tips that deal with theft prevention are nothing more than common sense. Unfortunately, we’re all guilty of ignoring common sense now and then, like when we’re running late or the kids are distracting us.

First, never keep anything of value in your car unless you’re in it. As tempting as it is to leave your wallet or phone hidden in your car if you’re just running to the mailbox, remember that there are thieves who will break into a vehicle to steal small change – and when they’re rooting around the glove box, they’re not going to overlook your valuables.

Don’t leave bags, wallets, briefcases, boxes, backpacks, or any other container in your car. Your gym bag may not seem like an attractive target to you but to thieves it’s a bag that might just contain a tablet or a smartphone.

Your chargers and smartphone accessories send a clear signal to would-be thieves that there could be a phone, tablet, GPS, or even a laptop hidden somewhere in the vehicle. Stash accessories out of sight in the glove box or center console.

When you park at home or at work, remove garage door openers, key cards, and your house or work keys from the car. You should also bring anything with identifying information on it (e.g., mail, store cards, work IDs) with you when you get out of the car.

Whenever possible park in parking garages or designated driveways versus on the street. Before you walk away from your vehicle, remove the keys, roll up the windows, lock the doors, and set the alarm.

Avoid parking your car near anything that limits visibility like dumpsters, large vans, trucks, or wooded areas. And park in well-lit public areas. Thieves are less likely to break into a vehicle when chances are good they will be observed.

If your car doesn’t have a built-in security system, use a mechanical locking device like a club that locks to the car’s steering wheel, column, or brake. These may seem old fashioned but consider this – when was the last time you reacted to the sound of a car alarm with anything other than annoyance?

Keep your eyes open! Taking a minute to assess your surroundings when you exit or enter your parked car can go a long way toward keeping your possessions (and you) safe.”

Reporting Problems:  We welcome any issues, suggestions, or problems to be sent to us via email.  Our property managers and the board members all receive the email when it is sent to copper.valley.hoa@gmail.com.  Between the 7 of us, someone is usually able to respond quickly.  Thank you to the owners that have alerted us to problems with the gates, park garbage cans, street lights, sprinklers, etc.  We appreciate everyone’s help in keeping us informed of things that need our attentions.  If it’s an after hours emergency, please contact Advantage Management at 801-235-7368