January 2017 Meeting Minutes

Copper Valley HOA Meeting Minutes

January 10^th, 2017 @ Dan’s

In attendance:  Carolee, Dan, Michelle, Raegan, Jeff, Becky, Stuart L.

1.       Calendar items

a.       Next board meeting March 14^th, 7 pm at Becky’s

b.       Next Community meeting April 11^th, 7:30 pm, 3 open board positions.  Michelle to check on library and Webster Center availability for that date. 

2.                   Budget

a.       Financial report: 3 owners at SEB, 1 late notice, 1 final warning. 

3.                   Discussion items

a.       2017 Budget:

1.       2017 budget approved by board

2.       Reserve study needs to be revised this year.  Last one was done in 2013.

2. Gate code change:
1. Jeff to change on 01/15/17.  Carolee to email new code. 
2. Becky to update new owner welcome letter that previous owner’s remote access to be deleted.  New owner to notify board if they want remotes activated. 

3. Towing Cars: one board member designated as person to contact towing company if needed.  Cars to be towed without warning if parked on street, or if blocking street because of snow pack on the road.

3. Snowplow follow up & concerns: Carolee to contact J&R to discuss concerns. 
1. HOA to buy gate remotes to be given to J&R with request to return them at the end of the season.  If remotes aren’t returned, HOA will charge J&R to replace.
2. Clear sidewalk and gutter by mailboxes better including walkway to access boxes. 
3. Clear west gate entrance better.  Using a gate remote to open gates should help.
4. Clear area where gates swing open so that gates don’t push the snow as they open.

4. Lights & Gates electrical problems: electrician and gate company to meet on Wed to discuss problems. 
1. Update: wiring to south exit gate most likely what’s causing breaker to trip.  Carolee to get bids on replacing the underground wiring to the breaker and placing a new breaker closer to the gate.  Board to discuss options once bids are completed.

5. Security cameras: Carolee to contact Jonathan to get access to cameras back online.  Board members to check periodically to ensure they are working. 

6. Residents parking in parking lots: issue brought to board’s attention by community member.  Board agrees that owners need to have a place to park their vehicles during the snow months since on street parking is restricted, but will consider other options for parking rules in the future.  Carolee suggested that it might be time to review the CCRs and rewrite them to better suit the needs of the community, and stay current on any City, County or HOA laws.  Board can write bylaws to go along with CCRS.  Current CCRs are written more to protect the Declarant (Fieldstone home builder).  Board to revisit the issue after elections in April.  New CCRs will be voted via ballot, and must be approved by majority of owners.

7. Storm drain in Underhill park:  Carolee provided HOA’s plans for the storm drain as requested by SL county.  Carolee to follow up on how often it should be cleaned and inspected, and who we should contact to contract these services.