Minutes for July 8, 2014 Meeting

Copper Valley HOA Board Meeting

July 8, 2014

In attendance: Michelle, Stuart, Jeanine, Bernice, Alisha, Jason

Calendar: 

Next meeting August 12^th at Jeanine’s at 7:30 pm

Budget
a. Financial Report: we are doing well with our finances.

b. Fence bid: $2000 to replace metal fence around gates.  Alisha motioned that Jason ask Efrain if we can have price set in place until March 1^st to have the fence replaced.  Stuart seconds.  Passes unanimous.

Efrain responded that he would honor the price. 

Discussion Items
a. Follow up on weeds/landscaping: Jason will send out fines to households that are not in compliance with their previous warnings.  One household had asked for extension on landscape completion until July 15.  Michelle will follow up with them to see if they have it completed.  Stuart to check on households who have told him they have sprayed their weeds in the next week or two.  Jason to send landscapers to household with yard full of weeds to cut them down.  That household will be billed for the work completed (CC&R 2.9).

b. Households with more than 2 pets: wait for an official complaint from a community member

c. Community survey results.  Only 8 households responded to survey.  Mostly all positive.  Will review more at next meeting and decide what information we can put in the quarterly newsletter based on their feedback.

d. Neighborhood Complaints.  Bernice has been handling some complaints with a few neighbors.  She has explained that if they want to address the board about issues they need to come to our board meeting. 

Gates have been making a weird sound from time to time.  Stuart is going to try to figure out what is causing it.  He has extra fuses for when they go out. 

Basketball Hoop to be installed Thursday night at 7:30 pm.  Bernice will have the auger.  Michelle is organizing and will find out what men could be available to help and also purchase the cement.

Alisha suggested taking down deaf child sign at entrances now that family that applied to has moved.  Majority of the board felt it wasn’t a problem just leaving it up. 

Michelle to make one more copy of the gate key so each board member will have one.  Also will be giving a print out of what to do.

Bernice motions to adjourn.  Stuart seconds.

Meeting Agenda July 8, 2014

Copper Valley HOA Meeting Agenda

July 8, 2014

1. Calendar Items

a. Next board meeting August 12th at Jeanine's (7:30 pm)

2. Budget

a. Financial Report

b. Fence bid: $2000 to replace metal fence around gates.

3. Discussion Items

a. Follow up on weeds/landscaping

b. Households with more than 2 pets

c. Community survey results

d. Neighborhood complaints

Minutes for June 10, 2014 Meeting

Copper Valley HOA Board Meeting

June 10, 2014

In attendance: Stuart, Jeanine, Bernice, Alisha, Michelle, Jason

Calendar: 

June 21st community breakfast and clean up 9:00 am at South Pavilion
Next meeting: July 8th at Michelle's home at 7:30 pm

Budget
Financial Report: we are on track with our savings.  An unusually high amount of past due HOA dues.

Discussion Items
a. Assignments for breakfast
Jeanine: food, tables
Bernice: garbage cans and bags, table
Save milk jugs for pancake mix
Stuart: Camp chef, table
Alisha: Camp chef, table
b. Update on gates - gates are completed.  Jason to pay the second half ($2000) now.  No charge to fix the hinges.  Stuart asked for bid to have metal fences painted as well.
c. Weeds: discussion about neighbors who have weeds still in their yards that now need to be fined. Will be sending out letters to neighbors that have just mowed down weeds that they need to spray for them and also neighbors that need to better maintain yard.  Deadline of July 7^th.  If not completed, board will have landscape company take care of it and the bill will be sent to the homeowner. Fine letter to be sent to homeowner that has continued to be a problem over the years. 
d. RV's and Trailers: send warnings to those that haven't had previously.  Fine letters have already been sent to those that received previous warning letter. 
e. Dogs: Bernice suggests that we leave dog barking problems right now as a county issue.  Have homeowners contact the county with their complaints.
f. CC&R's: Bernice is suggesting that we send out a survey to see how the neighbors feel about how the board is working and also if there are any of the CC&R’s that they would like to have changed.  Put in disclaimer that it doesn’t mean that we will change anything, just want to get an idea.  She will come up with the survey to send out to board for OK.  Jason can then send out to community. 
g. Bird damage: HOA does not maintain homes and so each homeowner needs to take care of the mud nests. Jason said that when the problem happened in his neighborhood, he scared away birds with a hose.  His neighbor just allowed the nests to be built and about 2 months later they fell off and there was no damage done to the home. 
f. A community member asked for a waiver because landscaper didn't come.  Jason to tell him that he needs to put that back on the landscaper.
g. No response from letter to neighbor with incomplete lawn.  Will continue to be fined until yard is completed. 


Jeanine motions we adjourn.  Michelle seconds.