March 2016 Meeting Agenda

Copper Valley HOA Meeting Agenda

March 8, 2016

1. Calendar Items

1. Next board meeting
2. 2016 Community meeting

2. Budget
1. Financial report

3. Discussion items
1. Landscaper

2. Security cameras

3. New gate code

4. Board member elections (if needed)

5. Fine tracking spreadsheet

6. Welcome letter for new community members

7. Community meeting location, time, and agenda

8. Newsletter

January 2016 Meeting Minutes

Meeting 1/12/16 Jeff Barbee’s

Attending- Jeff, Becky, Misty, Raegan and Jason (advantage management)

Next meeting is March 8, 2016 at Raegan’s

1.  Annual meeting April 19, 2016

   -Becky will call the library to check availability and book the conference room

   - agenda items for the annual meeting

       -interest in a community yard sale

       -neighborhood BBQ with slip and slide

       -warning that in the spring inspections will be done on yards and they need to be maintained

       - possible yard contest

       - warning that if you or your guests damage or vandalize the property you will be fined and charged for the repair

       - need for security cameras at gates

       - the need for each owner to use gate clickers/remote

2.  Jason is turning our community over to a new manager  within the company,  Jeremy Bailey,  he will be introduced at the next meeting

3.  It was decided that the snow plow company did not come out on Christmas day and will not be paid if he bills it.

    -the board will start taking notes when the plow company comes out to compare to the bill

4.  The snow removal/land scraper will be asked to attend our next board meeting to discuss expectations for spring. Jason will call and make the arrangements

5.  Jason will send out an additional letter to resident about having the trailer moved and continue fining weekly until they are removed. He will send it with a Spanish option

6.  Jason will send Becky a list of all warning letters and fines issued so that a tracking system can be maintained

7.  It was decided to continue to nag Efrain about the gates until spring and look at other options if it comes to that

8.  Jason will get a bid on cameras so that option can be discussed at the next meeting

9.  The board will start sending out a welcome packet to all new residents

    -Advantage management will get new resident info to the board

    - CCR’s will be included

    - info on gate clickers

   - Facebook page

   - email address

10.  Jeff will get with Stuart Lawrence to be trained on the gates and programming the codes and clickers

11.  Becky will assemble the next news letter to go out

October 2015 Meeting Minutes

Copper Valley Meeting Notes

October 13, 2015

In attendance:  Jeff, Raegan, Misty, Becky, Michelle, Jason

1.       Calendar Items

a.       Next board meeting scheduled for January 12, 2016 at Becky's

2.       Budget

a.       Reserve account building at a good rate.  Summer road work was paid from savings account, but was an expected expense.  Several homeowners still owing dues/fines.  Continue to pursue collections and legal action.  Monthly fees to be raised by $5 starting 2016 to continue to add to reserve account for future upkeep of HOA property.

3.       Discussion Items

a.       Touch up work completed this month on the curbing crack seal.  Eccles will come again in the spring to touch up again if there are additional problems.

b.      Snow removal and landscaping contract renewed with J & R Property Maintenance.  Board has a few issues about the lawn and tree maintenance from this past summer and will plan to meet with them in the spring to discuss expectations for the lawn and tree care for next summer.

c.       The metal fences at the South and West gates to be replaced this month.  They were not replaced when the driving and walking gates were replaced and are now showing significant wear and rust.  The key pads and magnet locks on the walking gates and the West exit gate are not functioning properly and will be worked on once the fences are replaced.

d.      Gate code change set for November 1^st.  Homeowners were emailed the new code.

e.      Next newsletter to be published this month.  Becky has the message from the board.

f.        Street light on Lot #5 not working correctly.  Jason to call electrician.

g.       Board voted 4-1 to increase monthly dues by $5 to $75/month starting in January 2016.  Jason to work on 2016 budget with the increase to go to our reserve savings.