March 2016 Meeting Minutes

Copper Valley HOA Meeting

March 8, 2016

In attendance: Jeff, Raegan, Becky, Michelle, Misty.  Jay and Jeremy (mgmt. company).

1.       Calendar items

a.       Next board meeting May 10^th, 7 pm at Becky’s

b.       2016 community meeting April 19^th, location TBA

2.       Budget report

a.       Two owners accounts at attorney’s office.  Final warning sent to two owners.

3.       Discussion items

a.       John from J & R Property was at the meeting to discuss 2016 lawn care plan and complaints from last summer with the board.  He agreed to communicate better if there is a problem and will let a board member know when he will be here to do his weekly check so concerns can be addressed.  Goals for this summer are to remove dead trees and keep lawn from drying out.

b.       Bid for security cameras done.  Questions about where west camera will be installed, what are the bandwidth requirements for internet, and how long past events can be reviewed/memory card size.

c.       Gate code to be changed April 3^rd.  Jeff to meet with Stuart so he can be trained.

d.       Two board member positions open for election this year.  Notification will be sent to owners when meeting is announced.

e.       Fine tracking spread sheet to be created by Becky and Michelle.

f.        Welcome letter from the board to be delivered by Becky to new owners.

g.       Community meeting location will be at Webster Center if library is unavailable.  Michelle to make reservation.

h.       Newsletter by Becky.  Topics: county dumpster date, reminder about spring cleanup for owner’s yards and a warning that inspections will be starting at the end of May, interest in a yard sale?, video cameras install with a warning that board will hold owner responsible for damages, remote controls info for gates and reminder for new owners to let board know if previous owner left remotes, summer BBQ and slip n slide date TBA.