Minutes for August 12, 2014 Meeting

Copper Valley HOA Board Meeting

August 12, 2014

In attendance: Michelle, Stuart, Bernice, Alisha, Jason

Calendar:

Next meeting September 9th at Jeanine's at 7:30 pm
Budget:
a. Financial Report: right on track with our savings plan for the year.

Discussion Items:

a. Follow up on weeds/landscaping: have seen great improvement throughout neighborhood.  Still some lots that need to be completed.  Jason to send reminder letters that homeowners need to also keep down the weeds along their fence on the road side.
b. Follow up on gates: Michelle passed out gate keys and a how to picture guide to each board member on how to shut down the gates if needed (with the gates open).
c. Weed between curb and road.  Each homeowner should be taking care of this.  Will include a section in the newsletter.
d. Newsletter for September: reviewed items from the community survey that should be included in the newsletter.
e. HOA board elections: they will be held in April in conjunction with the annual board meeting.  Interested candidates to email the board or Jason and then ballots to be sent out prior to meeting.


Bernice motions to adjourn.  Michelle seconds.

Meeting Agenda for August 12, 2014

Copper Valley HOA Meeting Agenda

August 12, 2014

Calendar Items

     a. Next board meeting September 9th at Jeanine's (7:30 pm)

Budget

     a. Financial Report

Discussion Items

     a. Follow up on weeds/landscaping

     b. Follow up on gates

     c. Weeds between curb and road

     d. Newsletter for September - review community survey

     e. HOA board elections

Minutes for July 8, 2014 Meeting

Copper Valley HOA Board Meeting

July 8, 2014

In attendance: Michelle, Stuart, Jeanine, Bernice, Alisha, Jason

Calendar: 

Next meeting August 12^th at Jeanine’s at 7:30 pm

Budget
a. Financial Report: we are doing well with our finances.

b. Fence bid: $2000 to replace metal fence around gates.  Alisha motioned that Jason ask Efrain if we can have price set in place until March 1^st to have the fence replaced.  Stuart seconds.  Passes unanimous.

Efrain responded that he would honor the price. 

Discussion Items
a. Follow up on weeds/landscaping: Jason will send out fines to households that are not in compliance with their previous warnings.  One household had asked for extension on landscape completion until July 15.  Michelle will follow up with them to see if they have it completed.  Stuart to check on households who have told him they have sprayed their weeds in the next week or two.  Jason to send landscapers to household with yard full of weeds to cut them down.  That household will be billed for the work completed (CC&R 2.9).

b. Households with more than 2 pets: wait for an official complaint from a community member

c. Community survey results.  Only 8 households responded to survey.  Mostly all positive.  Will review more at next meeting and decide what information we can put in the quarterly newsletter based on their feedback.

d. Neighborhood Complaints.  Bernice has been handling some complaints with a few neighbors.  She has explained that if they want to address the board about issues they need to come to our board meeting. 

Gates have been making a weird sound from time to time.  Stuart is going to try to figure out what is causing it.  He has extra fuses for when they go out. 

Basketball Hoop to be installed Thursday night at 7:30 pm.  Bernice will have the auger.  Michelle is organizing and will find out what men could be available to help and also purchase the cement.

Alisha suggested taking down deaf child sign at entrances now that family that applied to has moved.  Majority of the board felt it wasn’t a problem just leaving it up. 

Michelle to make one more copy of the gate key so each board member will have one.  Also will be giving a print out of what to do.

Bernice motions to adjourn.  Stuart seconds.