Minutes for March 10, 2015 Meeting

Copper Valley HOA Meeting Minutes
March 10, 2015
Meeting start time: 7:35 pm

In attendance: Jeanine, Stuart, Alisha, Jason, Michelle

1. Calendar Items
     a. Community Meeting April 7th at the library.  Meeting start time 7pm.
     b. Board to meet earlier to set up

2. Budget
     a. Financial Report - on track with our reserve account.
     b. Dues will need to go to $75 in the new year.  Board will review later in the year.
     c. Positive cash flow because of little snow, helps because of extra electrical costs.

     d. Bank change has been made.  HOA dues are sent to new address. Jason sent out letter to community.  Will resend original documents to board.   

3. Discussion Items
     a. Fence surrounding gates.  Cost about $2000 to replace.  Would cost more to just patch.  Stuart motions that the board puts a hold on replacing the fence due to the cost.  Will have to wait until more money in account.  Jeanine seconds.  (Passes unanimous)
     b. New gate code.  Code will change on April 12th around 10am.
     c. Community meeting agenda - Jason to send out to community tomorrow.  Will send Alisha word document so that she can post on HOA blog.
Have someone stand by door: Jason will and hand out ballots as they sign in.  Those with past dues and fines will not receive.
     d. Stuart: South man gate has no power to it.  Michelle said that it worked.  Jason to contact to see if there is something wrong with it.

Alisha motions to adjourn.  Jeanine seconds.

End time: 8:19 pm

Meeting Agenda for March 10, 2015

Copper Valley HOA Meeting Agenda

March 10, 2015

1. Calendar Items

     a. Community Meeting April 7th at the library

2. Budget

     a. Financial Report

3. Discussion Items

     a. Fence surrounding gates

     b. New gate code - April

     c. Community meeting agenda

March Copper Valley HOA Quarterly Newsletter

Copper Valley HOA Newsletter

March 2015

Message from the Board

The board gets lots of inquiries about what our dues actually pay for so we thought we would give you an idea.  Because we are a private community we have to pay for our own snow removal, upkeep of the two parks and picnic areas. We have to upkeep the gates and all that goes with them.  We also pay for electricity for the street lights and water for the parks.  When the roads need repairs down the road we will have to pay for that as well.  We raised our dues to save money for future repairs.  We hope that gives an idea of where the dues go.

New Gate Code

The new gate code for our community will be emailed out mid-March. 

Community Meeting

Our annual community meeting will be held Tuesday, April 7^th, at 7:00 pm at the library.  The current board will give an update as to what has occurred this past year as well as a budget review from our management company.  As a reminder, no food or drink is allowed.

HOA Board Elections

We will be holding elections at our community meeting.  Ballots will be mailed out to each household that is in good standing with dues and fines.  We encourage everyone to participate in selecting our new board.

Lawn Aerating

The landscaper for our community has agreed to aerate our personal lawns for $20 on March 20th.  If you need to schedule another day, it will be $30. If you are interested, please contact Jason at jasonbrixey@msn.com to schedule an appointment.

Spring Yard Maintenance Tips

1. Put down a pre-emergent sometime between the first of March to mid-March to help kill crabgrass.

2. End of March or first of April, aerate lawn and then fertilize.

3. Leave the dirt pellets from aerating on your lawn to help put nutrients back in the ground.

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